The Importance of Data Backup For Businesses

A data loss can be caused by a number of issues. Everything from hardware malfunction to malicious behavior can be the culprit. It can come in the form of a few deleted or corrupted files. Or in the worst-case scenario, a complete loss is possible. Whatever the reason or scale, a backup will permit you to replace the lost data, allowing your organization to continue normal operation. So the question is, not if data backup is important for a business, but how best to get it done. In making this decision, there are many factors to consider. Some of these factors include the amount of critical data, the security requirements and how quickly that data needs to be restored after a disaster.

First, consider the amount of data that needs to be backed up. Having a backup will at least double the size of your data. Depending on the frequency, updates and other backup requirements, the size of your data could be well more than doubled. For many businesses, this means in-house data backup will be difficult. Many colocation or data centers offer a good backup solution. For capacity, they tend to be one of the most efficient options. These data centers are constantly monitored and can ensure that you only pay for the space you need, without having to worry about running over capacity. This is a good option for organizations with large amounts of data or with variable space requirements.

The next item to consider is the security requirements for your data. If your data contains sensitive customer or employee information, you may be restricted to very specific security laws. Even information such as phone numbers can be considered sensitive and special precaution should be taken when deciding where to back it up. If selecting an offsite option like colocation, be sure to ask the provider for specific security information. Also, a data center with SAS 70 Type II compliance is highly recommended. This means the data center's operations have been audited and verified by a 3rd party.

Finally, you must consider how quickly the data needs to be restored after a loss. For some organizations, a data loss may not cause immediate panic. For other companies, business operations may be on hold until data is restored. If immediate restoration is a requirement for your business, take that into account when researching backup options.

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